Question 1

What is Doc Alert?

Accepted Answer

Doc Alert is a free email notification service that alerts subscribers when a document is recorded in the County Land Records Office containing the name they have registered.

Question 2

How much does it cost?

Accepted Answer

This is a free service.

Question 3

Can I enter more than one name at a time?

Accepted Answer

No. You must create separate subscription entries for each individual name (personal or business). For individuals who share the same last name, such as a married couple, it is recommended that you create a subscription for each individual.

Question 4

I own multiple homes and/or properties in several different counties; will one Doc Alert subscription in one county cover me for all counties?

Accepted Answer

No. You must subscribe to each county individually. The Doc Alert system is managed county by county. Visit the home page of Doc Alert (https://docalert.ecclix.com/) to see the full list of participating counties. If your county is not currently participating in this program you can still express interest in beginning this program in your county by contacting cs@smllc.us.

Question 5

My first name has multiple spellings. How should I enter it in Doc Alert?

Accepted Answer

Doc Alert will only report back any exact name matches that are found. If a subscriber is concerned about inaccuracy of results due to variation of name spelling, you may enter a separate subscription for each possible name variation. For example, with a name such as Steve, Stephen, or Steven, a separate subscription can be created for each name variation to remedy any potential misspellings on land records.

Question 6

My last name is common. Will Doc Alert send me notifications for someone else with the same name?

Accepted Answer

Yes, this can happen. Make sure your subscription name is spelled correctly. Contact your County Land Records office if you think a Doc Alert notification doesn’t pertain to you.

Question 7

How do I enter suffixes or middle names in Doc Alert?

Accepted Answer

The Doc Alert subscription form allows suffixes (e.g., Jr.) and middle names, but it’s recommended to create separate subscriptions with and without these to ensure coverage.

Question 8

My last/business/trust name has spelling variations or special characters. How should I enter it in Doc Alert?

Accepted Answer

Doc Alert ignores spaces and special characters when searching. You can subscribe using names with and without spaces or special characters; Doc Alert results will be the same.

Question 9

How do I enter my business name in Doc Alert?

Accepted Answer

Enter your business name exactly as it appears legally. Here are some examples:
XYZ Enterprises LLC
XYZ Enterprises Ltd.

Occasionally, the County Clerk’s Office may record your business name with slight variations. If your business name includes common abbreviations (e.g., “Corporation” vs. “Corp.”), it’s a good idea to create separate subscriptions for each variation in Doc Alert. Notifications are sent only when your subscription exactly matches the recorded name.

Question 10

My property is part of a Trust, how should I enter my trust name?

Accepted Answer

Enter the Trust name exactly as it appears on official documents. For example:
JOHN DOE REVOCABLE TRUST
JOHN J DOE REVOCABLE TRUST
JOHN DOE LIVING TRUST

Using the exact name helps ensure accurate notifications.

*Counties may record trust names with slight variations. For example, a trust named “JOHN DOE 2020 TRUST” might be indexed as “JOHN DOE TRUST.” Doc Alert will only send notifications if your subscription matches the exact name recorded. To avoid missing alerts, it’s a good idea to create multiple subscriptions for any name variations you expect.

Question 11

What if my email or name changes? How do I update Doc Alert?

Accepted Answer

If your email changes, simply subscribe again in Doc Alert with your new address to continue receiving notifications.

Question 12

What information is included in a Doc Alert notification?

Accepted Answer

Doc Alert notifications include the name of the party who recorded the land document, the type of document, and the county where it was recorded.

SKIP THE LINE! Renew your vehicle registration online at drive.ky.gov.

MADISON COUNTY CLERK'S OFFICE

Clerk Kenny Barger

Frequently Asked Questions

What is Doc Alert?

How much does it cost?

Can I enter more than one name at a time?

I own multiple homes and/or properties in several different counties; will one Doc Alert subscription in one county cover me for all counties?

My first name has multiple spellings. How should I enter it in Doc Alert?

My last name is common. Will Doc Alert send me notifications for someone else with the same name?

How do I enter suffixes or middle names in Doc Alert?

My last/business/trust name has spelling variations or special characters. How should I enter it in Doc Alert?

How do I enter my business name in Doc Alert?

My property is part of a Trust, how should I enter my trust name?

What if my email or name changes? How do I update Doc Alert?

What information is included in a Doc Alert notification?

Our Mission

Contact Us →

Privacy Policy →

Richmond Branch

321 N. Madison Ave.
Richmond, KY 40475

Ph: (859) 624-4703

Hours: 8:00 AM - 4:30 PM

Passport Hours
8:00 AM - 3:45 PM

Berea Branch

304 Chestnut St.
Berea, KY 40403

Ph: (859) 986-1460

Hours: 8:00 a.m. - 4:30 p.m.

Closed for lunch
11:45 a.m.-1:00 p.m.

Resources

New to Madison County? →

Register to Vote →

© 2026 Madison County Clerk's Office | All Rights Reserved

SKIP THE LINE! Renew your vehicle registration online at drive.ky.gov.

Frequently Asked Questions

What is Doc Alert?

How much does it cost?

Can I enter more than one name at a time?

I own multiple homes and/or properties in several different counties; will one Doc Alert subscription in one county cover me for all counties?

My first name has multiple spellings. How should I enter it in Doc Alert?

My last name is common. Will Doc Alert send me notifications for someone else with the same name?

How do I enter suffixes or middle names in Doc Alert?

My last/business/trust name has spelling variations or special characters. How should I enter it in Doc Alert?

How do I enter my business name in Doc Alert?

My property is part of a Trust, how should I enter my trust name?

What if my email or name changes? How do I update Doc Alert?

What information is included in a Doc Alert notification?

Our Mission

Contact Us →

Privacy Policy →

Richmond Branch

321 N. Madison Ave. Richmond, KY 40475 Ph: (859) 624-4703 Hours: 8:00 AM - 4:30 PM Passport Hours 8:00 AM - 3:45 PM

Berea Branch

304 Chestnut St. Berea, KY 40403 Ph: (859) 986-1460 Hours: 8:00 a.m. - 4:30 p.m. Closed for lunch 11:45 a.m.-1:00 p.m.

Resources

New to Madison County? →

Register to Vote →

© 2026 Madison County Clerk's Office | All Rights Reserved

321 N. Madison Ave.
Richmond, KY 40475

Ph: (859) 624-4703

Hours: 8:00 AM - 4:30 PM

Passport Hours
8:00 AM - 3:45 PM

304 Chestnut St.
Berea, KY 40403

Ph: (859) 986-1460

Hours: 8:00 a.m. - 4:30 p.m.

Closed for lunch
11:45 a.m.-1:00 p.m.