Richmond Office

101 W. Main St. 

Richmond, KY 40475

(859) 624-4703

8a.m. - 4:30p.m.

Berea Office

304 Chestnut St. 

Berea, KY 40403

(859) 986-1460

8a.m. - 4:30p.m.

Public Notary

Must be 18 years of age or older

Must be of good moral character

Must be capable of discharging duties imposed by law 

Must not be a convicted felon

Who can be a Notary?

An Application for Appointment for Notary State at Large must be completed and signed by the applicant

In Madison County, you must come to the Deed Room to obtain this application (Richmond Office) 

*You must have a picture ID and sign the application prior to leaving 

*The applicant must apply in either the county of residence or the county of primary employment

The application should be mailed to Notary Commissions, PO BOX 821, Frankfort, KY 40602

Include a check or money order of $10.00 made payable to Kentucky State Treasurer 

Once approved, the applicant will be notified by mail that a "Certificate of Appointment" has been mailed to he Madison County Clerk's Office. The notice will indicate a thirty (30) day time period for the applicant to go to the Madison County Clerks Office (Richmond) and complete the process. 

There is a $19.00 recording fee 

($10.00 for recording the bond, $4.00 for taking/preparing the bond, and $5.00 for administering the oath)

A surety bond in the amount of $1,000.00 is required. Bond may be posted one of two ways:

1. A Madison County property owner may sign as surety. This can be anyone who owns property in Madison County to which the notary is NOT on the deed. 

2. An insurance company may sign as surety. (Check with the insurance agency of your choice to request notary bond information ) The bond must cover the entire period of the notary appointment. 

Apply to be a Notary